Who we are

Oromahoe Kindergarten is run by Bay of Islands Waldorf Eduction Trust, trading as Oromahoe Kindergarten. In this policy, "we" and "us" mean the kindergarten. We follow the New Zealand Privacy Act 2020.

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What information we collect

We collect only what we need to run the kindergarten and look after children.

• From enquiries and visit bookings: parent or caregiver name, email, phone number, and your message.

• From enrolment: the child's name, date of birth, address, and whānau and emergency contact details. We also collect health, allergy, medical, immunisation and development information that the child's caregivers choose to give us, so we can keep your child safe. Enrolment also needs information that the law requires early childhood centres to keep, such as attendance records.

• During your child's time with us: photos and videos, learning stories, incident and accident records, and attendance.

• From this website: basic visit information such as pages viewed, device and browser type, and approximate location. See "Our website" below.

 

Why we collect it

• To respond to enquiries and arrange visits.

• To enrol your child and keep them safe, healthy and included.

• To communicate with you about your child and the kindergarten.

• To meet our legal and funding obligations, including reporting to the Ministry of Education and Education Review Office.

• To keep the website working and improve it.

We will not use your information for anything unrelated unless you agree or the law allows it. We do not sell personal information, and we do not use it for advertising.

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Photos and videos of children

We take photos for learning records and, with your permission, for newsletters and our social media pages. You choose what you agree to on the enrolment form, and you can change your mind at any time by telling us. We never name a child alongside a photo on public pages without permission.

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Who we share information with

We share information only when needed, and only the minimum needed:

• Government agencies, such as the Ministry of Education and ERO, where the law requires it.

• Health professionals or emergency services if your child is hurt or unwell.

• Agencies such as Oranga Tamariki or the Police where there are child-safety concerns, as the law allows or requires.

• Service providers who help us run the kindergarten, such as our website host (Wix), email provider and record-keeping software. They may store information on servers outside New Zealand. We ask them to protect it to a standard comparable to New Zealand law.

 

Our website

This website is hosted by Wix. Wix and similar tools use cookies and analytics to make the site work and to show us how it is used. You can block or delete cookies in your browser settings. Blocking some cookies may stop parts of the site working properly. We do not use the website to collect payment card details. The enrolment form is collected through Explor Discover Student Management System. 
 

Social media

We have a Facebook and Instagram public pages and a Facebook private group page for parents. These platforms have their own privacy policies and collect their own data about you. If you comment or message us there, we may see your name and profile. Please do not send sensitive information, such as medical details, through social media. Use our email, phone or enrolment form instead.

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Keeping information safe

We store records in password-protected systems, and paper records in a locked place. Only staff who need information to do their jobs can access it. We keep records for as long as we need them to run the kindergarten and for the periods required by law, then securely destroy or delete them.

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Your rights

You can ask to see the personal information we hold about you or your child, and ask us to correct it if it is wrong. Contact our Privacy Officer below. We respond within 20 working days. If we cannot give you something, we will explain why.

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Privacy breaches

If we have a privacy breach that is likely to cause serious harm, we will tell you and the Office of the Privacy Commissioner as soon as we can.

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Questions

Our Privacy Officer is formally delegated to our centre manager. You can contact them below for any questions or concerns.

Email: info@oromahoekindergarten.co.nz

Phone: 09 405 9336

 

Complaints

Our complaints policy ensures all complaints formally raised to the centre manager must be shared with the trust board. Following our complaints process, you may also escalated issues with any complaint to the trust board if you are unhappy with the response from management.

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If you are not happy with our response overall by our board, you can complain to the Office of the Privacy Commissioner at privacy.org.nz.
 

Changes to this policy

We may update this policy. The date at the top shows when it was last changed.